Saving Your Address Book(s)

Highly Recommended!

This process can be a little tricky, but it's definitly worth the effort.

The location of your Address Book files depends on the software you use to read your mail and your operating system.

For example if you are using Outlook on Windows 95, Windows 98 or Windows ME, the files should be stored here ...
drive:\Windows\Application Data\Microsoft\Outlook

Where "drive:" is usually "c:".

Windows Me: drive:\Windows\Application Data\Microsoft\Outlook

Windows NT 4.0: drive:\Winnt\Profiles\user\Application Data\Microsoft\Outlook

Windows 2000: drive:\Documents and Settings\user\Application Data\Microsoft\Outlook


Message Files in Eudora

In Folder:

in.mbx, in.toc

Out Folder:

out.mbx, out.toc

Address Book:

nndbase.txt

Message Directory:

c:\wplus32\eudora\

Address Book Directory:

c:\wplus32\eudora\

Message Files in Outlook Express 4

Inbox Folder:

inbox.mbx, inbox.idx

Sent Items Folder:

sent items.mbx,
sent items.idx

Address Book:

username.wab

Message Directory:

c:\win98\application data\microsoft\outlook express\mail\*

Address Book Directory:

c:\win98\application data\microsoft\address book\*

Message Files in Outlook Express 5.x

Inbox Folder:

inbox.dbx

Sent Items Folder:

sent items.dbx

Address Book:

username.wab

Message Directory:

c:\win98\application data\identities\{~serial no.~}\microsoft\outlook express\*

Message Files in Netscape 3.x

Inbox Folder:

inbox, inbox.snm

Sent Folder:

sent, sent.snm

Address Book:

address.htm

Message Directory:

c:\program files\netscape gold\mail\

Address Book Directory:

c:\program files\netscape gold\

Message Files in Netscape 4.x

Inbox Folder:

inbox, inbox.snm

Sent Folder:

sent, sent.snm

Address Book:

abook.nab

Message Directory:

c:\program files\
netscape\ users\
username\mail\

Address Book Directory:

c:\program files\
netscape\users\
username\

Message Files in Internet Mail

Inbox Folder:

inbox.mbx, inbox.idx

Sent Items Folder:

sent items.mbx,
sent items.idx

Address Book:

username.wab

Message Directory:

C:\program files\internet mail and news\username\
mail\

Address Book Directory:

c:\win98\*



Note:
* For Windows 95, the directory would be c:\windows\...
** The directories given above are the default of windows and each program installation. In case your directory is different, try searching the files where they are located by using Find from th

Backing Up Eudora Mailboxes and Files

You should make a backup of any mailboxes containing messages which are important, any nickname files which would be difficult to recreate, etc. Use the following procedure if you are storing your mailboxes, nicknames and other settings on your hard drive. If your mailboxes and settings are already stored on a network drive, you do not need to make a backup.

Windows

Which files should I back up?
  1. Create a folder on your H:\ drive called "Backup" or something similar.

  2. Open the "C:\Windows\SendTo" folder, right-click and select New | Shortcut.
    • In the "Command line:" field, type H:\Backup or click the Browse button to locate the Backup folder you created in Step 1. Click the Next button.
    • In the "Select a name for the shortcut:" field, type Backup (H) or another name. Click the Finish button.

  3. To back up any of your mailboxes (in.mbx, out.mbx, VIP.mbx, etc.) or other files to your network drive (H:), simply use Windows Explorer or My Computer to locate and open your Eudora folder, e.g.,
    C:\Program Files\Qualcomm\Eudora Mail or C:\eudora
    You can also set up a shortcut to this folder to easily locate your mailbox files and any other files you want to back up.

  4. Right-click on the mailbox file or other file you want to back up, and select Send To => Backup (H) from the menu.

  5. When you back up the same file the next time, you will get a "Confirm File Replace" window, asking if you want to replace the existing file with the new one. Click Yes to save the most recent version of the file.

Macintosh

Which files should I back up?

Eudora 5.x mailboxes are stored in "System Folder:Eudora Folder:Mail Folder" and other files are stored in the Eudora Folder. Eudora 3.x mailboxes are stored in the "MacintoshHD:Eudora Pro" folder. You can set up an alias to the folder to easily locate your mailbox files and any other files you want to back up.

  1. Create a folder on your network drive called "Backup" or something similar.

  2. To back up any of your mailboxes (In, Out, VIP, etc.) or other files to your network drive, locate the file in the Mail Folder, Eudora Folder, or Eudora Pro folder and drag it to:
    server.VOL1:dept:Users:LANname:Backup
    You can set up an alias to the Backup folder on your network drive.

  3. When you back up the same file the next time, you will get a message, "An item named 'filename' already exists in this location. Do you want to replace it with the one you're moving?" Click Yes to save the most recent version of the file.

Here's a list of common data files and where to find them:

Saved games: Inside the game program's directory you should find a folder called "Saved Games" or something similar. There's no clear method of describing where a saved game is stored, since each game manufacturer uses a different system. If you are unclear, consult the game's documentation.

Email: Locations vary. Eudora stores its email and address book in .mbx files in the main Eudora folder. Outlook Express lets you specify the location of its .dbx mail file, so it could be anywhere. Netscape Messenger defaults to "C:\Program Files\Netscape\Users\your name\Mail." Outlook stores everything in a .pst file.

The easiest way to locate a lost file on your system is to use the Find Files application. From the desktop, press F3 to launch the program. To find all the Outlook Express email boxes on your system just search for *.dbx. The asterisk is a wild card that tells the search tool to find all the files ending with .dbx on your system.

Templates, fax cover sheets, and documents: You may have put a lot of time into these. It'd be a shame to lose them. If you don't already, get in the habit of keeping these in the same folder. When you save a document, make sure you specifically save the file in the designated backup folder.

Internet bookmarks and favorites: Netscape defaults to "C:\Program Files\Netscape\Users\your name\bookmark.htm." Internet Explorer stores them as individual files in the C:\Windows\Favorites or C:\Documents and Settings\User Name\Favorites directory.

Preferences and settings: They're scattered all over your hard drive, usually in files with the .ini extension. You probably don't need to back up Windows .ini files, but you might want preferences from other programs. And don't forget to jot down your dialup networking and TCP/IP settings while you're at it.

You may have other important data hidden away on your hard disk. It's not a bad idea to take a walk through your drive to see what else is there. You can simplify matters by doing a search of your disk by file creation dates. Look for new files, since new files were most likely created by you.

The moral of our story is all computers fail eventually. And they always seem to do it when you need them the most. Protect yourself by backing up. You'll be glad you did. I promise.

Continued...

  1. Backup Basics
  2. Where Do I Store Backups and What Should I Use?
  3. What Should I Back Up and How Often Should I Do It?
  4. Where Do I Find My Data Files?


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